Travel 1A form (Travel Request)
The responsible party will fill out a Travel 1A form as a blanket request for the entire group which will be attached to the List of Participants form. Or if there is no faculty or staff member accompanying the club, the individual(s) that anticipates incurring expenses for the trip should fill out this form
List of Participants form Each student travelling fills out this one form and attaches it with the Travel 1A form.
Authorization to Use Privately owned Vehicle form To be filled out by each person driving a private vehicle on university business. NOTE: This form is required once every four years.
University Release Agreement form
To be signed by each student who is sgoing on the trip.
Volunteer Identification Form
The student who is driving on Cal Poly business is required to fill out this form. NOTE: This form is required only once every fiscal year (July 1 through June 30).
Request to Operate Vehicles on University Business
The student who is driving on Cal Poly business is required to fill out this form. A copy of the student's driver's license is to accompany this form. NOTE: This form is required once every four years.
Travel 262 form (Travel Claim) To be filled out within 10 days upon return of the trip. Attach original receipts.
Pre-Trip Site Evaluation To be filled out by Professor prior to a mandatory field trip
Field Activity Form Only done for class academically run field trips. Form can be found on the field trip procedure website. This is one extra form on top of the general release agreement forms.
If your club will need to arrange for a Bus Charter, a Bus Charter Request Form will need to be completed and sent to Contracts and Procurements. If you have any questions regarding this form, please contact Kendra Bubert in the AERO office.